Job expenses — captured where the work happens.
Create a project, add your workers, and BillBee collects the receipts by WhatsApp while the job is still happening. No more chasing at month end.
Receipts go missing where the work happens.
A worker buys materials. Someone pays for parking. A supplier hands over a factura. Then the receipt ends up in a van, sent to the wrong WhatsApp chat, or forgotten until month end.
BillBee gives each project a simple WhatsApp receipt flow — so expenses are logged while the job is still fresh.
Four steps. Zero logins for your workers.
Create the project once. BeeDrop handles the WhatsApp capture while the work is happening.
Create the project
Add a job like "Conservatory build", "BMW clutch repair" or "Villa maintenance". Give it a name and reference.
Add the workers
Assign workers or subcontractors with their WhatsApp number. They get a message explaining what to do.
Workers send receipts
Workers reply with a photo of their receipt. No app. No login. Just WhatsApp they already use.
BillBee files it
BeeDrop reads the key details, saves the original image and links the expense to the correct project automatically.
Built for real businesses working away from the office.
Builders & trades
Materials and supplier receipts captured from site. Linked to the right job automatically.
Mechanics & workshops
Parts receipts linked to the vehicle or repair job. IVA and supplier details read automatically.
Property managers
Maintenance expenses saved against the right property. Pool, garden, plumbing all separate.
Mobile workers
Fuel, tolls, parking and supplies captured while out on jobs. No paperwork to collect later.
Small teams
Multiple workers all sending to the same project. Everyone contributes, owner reviews it all.
Workers do not get access to your BillBee account.
Workers only receive a WhatsApp instruction. They cannot see your invoices, customers, reports, pricing, business settings or financial data.
They can only send receipts and notes for the project you assign them to. You review and approve everything.
- ✓ No BillBee login needed for workers
- ✓ No access to business finances
- ✓ Receipts linked only to the assigned project
- ✓ Business owner reviews and approves all records
One credit. One useful admin action.
BeeDrop credits are used when BillBee processes a document or sends a WhatsApp message for you. Failed messages and duplicates never use credits.
View BeeDrop credit bundles →Stop chasing job receipts at month end.
Create the project, add the workers and let BeeDrop collect the receipts while the work is happening.